For non-editable file formats such as PDF files, the texts can be extracted from the PDF format by a special scanning software that can then place the text into an Excel or Word file. The software will not necessarily extract all the text and sometimes only 90% of the text is recovered. The extracted texts must then be carefully checked by the Project Manager to ensure that all the text has been placed in an editable format for translation.

Non-editable files cannot be used in conjunction with CAT tools. As a result, these formats are much more expensive to translate since the text has to be converted to an editable format for translation and therefore this process will incur an additional cost.